Woodside Beach Caravan Park

Booking & Cancellation
POLICY

Important information about our booking procedures, payment terms, and cancellation policies

Booking Policy

All Bookings

Receipt of booking is acknowledgement and agreement to our terms and policies. Prices valid until 31st August 2025 and are subject to change. All bookings must be confirmed by payment of 50% deposit per site at time of booking or within 7 days. Bookings are not considered confirmed until 50% is paid. All tariffs are for 2 persons with a charge for any extra adults or children. Check-in for cabins is 2pm onwards & for campsites 12pm onwards. For early Check-in contact management, fees applicable. Any anticipated arrivals after 6:00pm should notify reception. If arriving after 6pm, balance must be paid before 6pm . Check-out time is 10:00am for cabins & 11am for campsites. For late Check-out contact management, fees applicable. For 1 night stays, full balance is required at time of booking. At peak times, balance is due 30 days before arrival.

For cabin bookings, your credit card details will be requested upon arrival to cover any incidental charges during your stay. If a card isn't provided, a $200 cash bond will be required, which will be refunded on check-out if there are no charges and keys are returned in good condition.

Making Reservations

Peak Season Bookings: Minimum night stays are applicable for all bookings during peak periods (Christmas/New Year and all other public holidays and long weekends)

Group Bookings: Contact the office, one contact person per site is required.

Payment Terms

Deposit Required: A 50% deposit is required to secure your booking. For 1 night stays full payment is required. Off-peak/Mid-season: The remaining balance is due upon arrival. Peak times: Remaining balance is due 30 days prior arrival.

Accepted Payment Methods: We accept cash, EFTPOS, Visa, Mastercard and direct bank transfer. American Express is not accepted.

Bond: For all cabin bookings a valid credit card authority is required as security, if not available a $200 cash bond is required.

Check-in & Check-out Times

Check-in Times

  • Cabins: 2:00 PM onwards
  • Camping Sites: 1:00 PM onwards
  • Late Arrivals: Contact office for arrangements

Check-out Times

  • Cabins: 10:00 AM
  • Camping Sites: 11:00 AM
  • Late Checkout: Subject to availability (additional charges may apply)

Cancellation Policy

Standard Cancellation Terms

Cancellation of booking/s within 21 days of the commencement of the booking will result in forfeiture of any monies paid for each site booked. Cancellation of the booking/s prior to 21 days of the date of the commencement of the booking will result in full refund of the booking deposit less a $30 administration fee for each site booked. Please keep in mind that we do not refund any monies or apply any credits for late arrivals, any sudden/early departures, or in the event of inclement weather, pandemics, flood, fire or any other 'Acts of God' or Emergencies.

Peak Season Cancellation Policy

Special conditions apply for peak season bookings:

  • More than 30 days: Full refund minus $50 administration fee
  • 21-30 days: 50% refund of total booking amount
  • Less than 21 days: No refund available

Peak season: December 15 - January 31, Easter holidays, and long weekends

No Show Policy

If you fail to arrive on your scheduled check-in date without prior notification, your booking will be considered a "no show" and the following will apply:

  • • Full payment is forfeited with no refund
  • • Your site/cabin may be released for other guests
  • • Future bookings may require full payment in advance

Special Circumstances

Weather Conditions

In case of severe weather warnings or natural disasters that prevent safe travel, we may offer full refunds or the option to reschedule your booking at no additional charge.

Medical Emergencies

Medical emergencies requiring hospitalization may be considered for special refund consideration. Medical documentation will be required.

Date Changes

Changes to booking dates are subject to availability and may incur a $30 administration fee. Rate differences may apply for new dates.

Questions About Our Policies?

Our friendly staff are here to help explain any aspect of our booking and cancellation policies.